- Set Objectives
The basis of any time management strategy is knowing where you are going and how to get there. It is very difficult to meet the objectives if we did not previously establish specific and measurable objectives. If you want to know more information about the administration you can check at Zoetalentsolutions.com
Keep in mind that when it comes to productivity the key is to establish achievable objectives in the short term, meeting those small objectives will give you more courage and strength to move forward to achieve more important objectives.
It is always possible to divide an ambitious and long-term objective into a series of small monthly goals, then divide them into weekly and then daily goals again.
That way you will know at all times whether or not you are moving towards the proposed goal and, if necessary, make the corresponding corrections.
- Choose a System and Complete It
There are many systems to manage time, from:
- online applications,
- specific software to manage tasks,
- online agendas,
- the simple pencil and paper and
- up to complete methodologies.
Choose the one that best suits your personality and fulfill it, because no matter how good a system is if you do not commit to using it, it will do no good. Give yourself a test time, experiment with the combination of systems until you find one with which you feel comfortable and go ahead!
- Find your most productive moment
Not all of us are equal, for some people their most productive moment is first thing in the morning, for others the night is their best moment.
Of course, if you have to attend clients or your profession imposes specific hours (for example, a lawyer makes courts during the morning), you will have no choice but to adapt your metabolism to those hours.
I have an architect friend for whom the night is his best time, but that makes me necessarily need to associate with another professional who attends the works and the clients.
But unless you are of the night owl type, it is possible to determine at what time your brain works best and leave that schedule for the most delicate and important tasks. In addition, if you can reduce distractions and interruptions during that time, your productivity will improve substantially.
Plan your tasks according to your most productive hours.
- Know your Priorities
It is possible that some days you cannot finish with the planned agenda, so it is important to distinguish between urgencies and priorities. Well, in many cases the urgencies take our time and priorities are pending. Many times the urgent does not let us see the important.
Take the time to correctly set your priorities and then schedule the time to carry them forward in the most productive moment of your day, so, if the day does not reach you you will have at least done the most important thing, which is what keeps the business running and It helps you meet the goals.
- Track your Time
Tracking the use of your time with an appropriate tool can be an excellent way to manage time even if it is not necessary to keep track of the time you spend on each job and then bill the customer.
Keeping track of how you use time can help you increase productivity.
First, it can keep you focused on the task you are working on at the same time. After all, there is no concentration reminder better than a watch.
Secondly, keeping track of how you use time can give you an idea of where time is going, day after day. This could open your eyes and provide you with valuable insight into how you want to spend your time and what really happens. From that information, you can think and implement the changes necessary to achieve a balance.
- You need to know when to Delegate
When you have more tasks on hand than you can handle, it’s time to delegate. A good way to start delegating is to determine what tasks are essential but not essential for you to do them yourself. Once you have these specific tasks, it is time to look for the person (whether employed or contractor) who can carry it out responsibly.
It is not easy to put together a work team with common objectives and based on which trust and mutual respect to those who delegate but, if you succeed, your company will grow and your productivity will suffer tremendous momentum.
- One day at a time
While it is possible to plan every day of the week, month or an entire year in advance, the truth is that we do not really know what tomorrow will bring us. That is why focusing on today’s tasks (keeping our objectives in mind) will help us stay committed, we can always take the lessons we learn each day to apply to the next.